Get in Touch

Privacy Policy

Last Updated: April 14th, 2024

Welcome to the privacy policy of Analytis Consulting (“Analytis”). This policy outlines how we collect, use, disclose, and manage your personal information when you visit our website (“Site”). We are committed to protecting your privacy and ensuring the security of your personal data. By using the Site, you consent to the practices described in this policy. Please read this document carefully to understand our practices regarding your personal information and how we handle it. If you have any questions or concerns about our privacy practices, please contact us using the contact information provided below. If you do not agree with our privacy practices, please refrain from using the Site.

  1. WHAT INFORMATION DO WE COLLECT?
  2. Information Collected Through Comments. When visitors leave comments on the Site, we collect the data shown in the comments form, which typically includes the commenter’s name, email address, and the content of the comment itself. Additionally, we collect the visitor’s IP address and browser user agent string. Comment Data helps us understand the context of the comment and facilitates discussions on the Site. We may display your name and the content of your comment publicly, along with your profile picture if you are using a Gravatar service (explained below). We also collect IP Address and Browser User Agent String to help us detect spam and ensure the security of the Site. These identifiers can help us identify automated commenters or potential malicious activity. You are not required to provide any personal information to browse the Site. However, you will need to provide a name and email address to leave a comment. We recommend that you avoid uploading images with embedded location data (EXIF GPS) to your comments. This data can be extracted by anyone who downloads the image.
  3. Information automatically collected: We may automatically collect certain information when you visit, use, or navigate the Site. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use the Site, and other technical information. This information is primarily needed to maintain the security and operation the Site, and for our internal analytics and reporting purposes. The information we collect includes log and usage data, device date, and occasionally location data.

 

  1. GRAVATAR INTEGRATION AND PROFILE PICTURES

We utilize a service called Gravatar to potentially display your profile picture alongside your comments on the Site. When you leave a comment, an anonymized version of your email address (a hash) is generated. This hash is then sent to the Gravatar service. Gravatar uses the hash to search its database and see if a profile picture is associated with that anonymized email address. If a matching profile picture is found, it will be displayed publicly next to your comment on our Site. Gravatar operates under its own privacy policy, available here: https://automattic.com/privacy/. We encourage you to review their policy to understand how your information is handled by Gravatar. You can manage your profile picture and the email address associated with it directly through the Gravatar service. If you do not wish to have a profile picture displayed, you can remove it from your Gravatar account. Once your comment is approved, your profile picture (if retrieved from Gravatar) will be publicly visible alongside your comment on the Site. By leaving a comment and providing your email address, you acknowledge and consent to the creation and transmission of an anonymized hash of your email address to the Gravatar service and the potential retrieval and display of your profile picture by Gravatar on our Site if it’s associated with the provided email address hash. We recommend using a different email address for Gravatar if you wish to maintain privacy for your comments on our Site.

 

  1. UPLOADING IMAGES AND LOCATION DATA

Our Site may allow you to upload images in certain sections, such as comments or profiles (if applicable). We encourage you to be mindful of the following information regarding image uploads:

  1. Embedded Location Data (EXIF GPS): Digital cameras and some mobile phone cameras often embed location data (EXIF GPS) within the image file itself. This data can reveal the specific location where the picture was taken.
  2. Data Extraction by Visitors: Anyone who downloads an image you upload to our Site may be able to extract this embedded location data. This could potentially compromise your privacy or the privacy of others captured in the image.

Many photo editing tools and software allow you to remove embedded location data (EXIF GPS) from your images before uploading them to our Site. Also consider uploading anonymized images. If location information is not crucial to your image, consider anonymizing it before uploading. This could involve cropping out identifiable landmarks or blurring specific details. We are not responsible for the use or misuse of any location data extracted from images uploaded to our Site.  By uploading an image, you acknowledge and accept the inherent risk of this data being accessible to others who download the image.

 

  1. HOW WE PROCESS YOUR INFORMATION

We process your personal data for a variety of reasons, depending on how you interact with the Site, including: (i) to deliver and facilitate delivery of services to the user; (ii) to respond to user inquiries/offer support to users; (iii) to send administrative information to you; (iv) to enable user-to-user communications where applicable; (v) to request feedback; (vi) to keep the Site safe and secure, including fraud monitoring and prevention; (vii) to evaluate and improve the Site, products, marketing, and your experience; and (vii) to save or protect an individual’s vital interest.  In addition to the foregoing, we may use and process your information to comply with our legal obligations, respond to lawful requests or court orders, defend our legal rights and enforce our terms and conditions. This includes protecting our rights, safety, and property, as well as the rights, safety, and property of our users or any other third parties. We may aggregate and anonymize your information to create statistical or aggregated data that does not personally identify you. This aggregated and anonymized data may be used for various purposes, such as analyzing usage patterns, improving our Services, or conducting market research, or sharing with third parties for lawful purposes.


  1. LEGAL BASES FOR PROCESSING YOUR INFORMATION

Analytis collects and processes your information based on several legal grounds, depending on the specific circumstances:

  1. Contract Performance: In some instances, we process your information to fulfill a contractual obligation with you. For example, if you leave a comment on our Site, we process your name and comment content to publish it and facilitate communication.
  2. Legitimate Interests: We may also process your information to pursue our legitimate interests, provided these interests do not override your fundamental rights and freedoms. Legitimate interests could include: (i) maintaining and improving the functionality and security of our Site; (ii) detecting and preventing spam and other malicious activities; (iii) analyzing website traffic and user behavior to understand how visitors interact with our content and improve the overall user experience; and (iv) responding to your inquiries and requests for information.
  3. Consent: In certain situations, we may ask for your explicit consent to process your information for a specific purpose.  For example, if you choose to opt-in to our cookies that remember your details for future comments, we process that information based on your consent.  You can withdraw your consent at any time by following the instructions provided in the specific request or contacting us as outlined in this policy.
  4. Legal Compliance: We may also be required to process your information to comply with applicable laws and regulations. This could include responding to legal requests from law enforcement or other government agencies.

We will always strive to process your information in a way that is proportionate and respectful of your privacy rights.


  1. EMBEDDED CONTENT AND THIRD-PARTY TRACKING

Our Site may occasionally contain embedded content from other websites, such as videos from YouTube, infographics, social media posts, or other third-party sources. This embedded content behaves in the same way as if you were visiting the original website that created it. When you encounter embedded content, these third-party websites may independently collect data about you, including your browsing activity, IP address, and any cookies they set on your device. These external websites may use their own tracking technologies (like cookies or pixel tags) and adhere to their own privacy policies. We encourage you to review the privacy policies of these third-party websites to understand how they collect and use your information. We are not responsible for the privacy practices or data collection methods of any third-party websites.  By choosing to interact with embedded content, you acknowledge that you are providing your information directly to that third-party website.


  1. WHEN AND WITH WHOM DO WE SHARE YOUR INFORMATION

As a general rule, Analytis does not share your personal information with third parties except in the following limited circumstances:

  1. Password Reset Requests: When you request a password reset for your account (if applicable), your IP address will be included in the reset email sent to you. This helps us ensure the security of your account and identify any potential unauthorized access attempts.
  2. Service Providers: We may engage third-party service providers to perform certain tasks on our behalf, such as website hosting, data analysis, or customer support. These service providers will only have access to the information necessary to perform their specific functions and are obligated to protect your information in accordance with our privacy standards and applicable law.
  3. Legal Requirements: We may be required to disclose your information to law enforcement agencies, regulatory bodies, or other third parties in certain situations. This could be necessary to comply with a court order, subpoena, or other legal process, or to investigate or prevent potential illegal activities or threats to safety.

We will never sell or rent your personal information to third-party marketers. We will only share your information with third parties when necessary and in accordance with this Privacy Policy. We take steps to ensure that any third-party service providers we work with maintain appropriate security measures to protect your information. If you have any questions about how we share your information, please don’t hesitate to contact us.


  1. DATA RETENTION

We strive to retain your information only for as long as necessary to fulfill the purposes for which it was collected and in accordance with applicable laws and regulations.

  1. When you leave a comment on our Site, the comment itself and its associated metadata (such as your name, timestamp, and IP address) are retained indefinitely. This serves two primary purposes – By retaining comments and metadata, we can automatically recognize and approve any follow-up comments you leave on the same thread. This helps streamline the conversation and avoids unnecessary moderation delays. Comments also contribute to the overall content and archive of our Site. Retaining them allows for a more comprehensive historical record of discussions and ideas shared on the Site.
  2. If you register for an account on our Site (where applicable), the personal information you provide in your profile will be retained until you choose to delete your account. The retention period for cookies used on our Site varies depending on the specific cookie type (as detailed in the Cookies Section). Some cookies expire after a short period (e.g., session cookies), while others may last for a longer duration (e.g., preference cookies). We may also retain certain anonymized or aggregated data derived from your information even after the original data is deleted. This anonymized data does not identify you personally and is used for analytical purposes to improve our website and services.
  3. In accordance with applicable data protection laws, you may have the right to request the erasure of your personal information. However, there are some exceptions to this right, and we may not be able to erase your information if it’s necessary for us to comply with legal obligations or maintain legitimate business interests. If you wish to request the erasure of your personal information, please contact us using the methods outlined in the “Contact Us” section of this Privacy Policy.


  1. COOKIES AND OTHER TRACKING TECHNOLOGIES

We use cookies to enhance your experience on our Site. Cookies are small text files stored on your device by your web browser. They allow us to remember your preferences and actions over time, so you don’t have to keep re-entering the same information. When you leave a comment on our Site, you have the option to save your name, email address, and website address in cookies. This is a convenience feature so that you won’t have to re-enter this information for future comments. These cookies will typically expire after one year. Using comment cookies is entirely voluntary. You can choose to accept or decline them. Comment cookies can save you time by remembering your details for future comments, improving your overall user experience.

  1. Analytis utilizes cookies for various purposes related to user login functionality, website preferences, and content management. When you visit our login page, a temporary cookie is set to assess your browser’s ability to accept cookies. This cookie does not contain any personal information. This temporary cookie is automatically discarded once you close your web browser.
  2. We also use login cookies for persistent sessions. These cookies are used to remember your login information (username) if you choose to log in to our Site. This eliminates the need to re-enter your credentials for each visit. These cookies may store a hashed or encrypted version of your username to facilitate login persistence. Login cookies typically expire after two days of inactivity.
  3. We use cookies to remember your preferences for how information is displayed on our Site (e.g., screen layout, font size). These cookies store data related to your display preferences but do not contain any personally identifiable information. Screen options cookies typically expire after one year.
  4. If you select the “Remember Me” option during login, an additional cookie is set to extend your logged-in session for a longer duration. This cookie may contain a similar encrypted value as the login cookie to maintain your session. The “Remember Me” cookie typically lasts for two weeks from the time it’s set.
  5. If you edit or publish an article on our Site (applicable to user accounts with editing permissions), a cookie is used to remember the specific post ID of the article you were working on. This cookie only stores the post ID, a numerical identifier for the edited article, and does not contain any personal information. This editing-related cookie expires after one day.
  6. Using login cookies and the “Remember Me” functionality is entirely optional. You can choose to log in for each visit or avoid these features altogether. Most web browsers allow you to control or disable cookies within your settings. However, disabling cookies may limit the functionality of certain features on our Site, such as persistent login sessions and personalized display preferences.


  1. USER ACCOUNTS AND YOUR PERSONAL INFORMATION.

This section applies specifically to users who register for an account on our website (if this functionality is offered). When you create an account, we store the personal information you provide in your user profile. This information typically includes details like your username, email address, and any other profile data you choose to share. We empower you to manage your personal information stored within your account profile. You can access, review, edit, and delete this information at any time.  However, there is usually one exception: usernames.  In most cases, usernames cannot be changed due to their role in system identification and potential URL association with your content. It’s important to note that Site administrators may also have the ability to view and edit your user profile information. This access allows them to manage user accounts, moderate content, and ensure the smooth operation of the website. You can access your profile to view and edit your personal information at any time. You can also choose to delete your account entirely. This will remove your user profile and any associated data. Please be aware that usernames typically cannot be changed after creation. We encourage you to maintain accurate and up-to-date information in your user profile. If you have any questions or require assistance managing your account information, please don’t hesitate to contact us.


  1. SECURITY OF YOUR INFORMATION

Analytis takes the security of your personal information very seriously. We implement a variety of technical and organizational measures to protect your data from unauthorized access, disclosure, alteration, or destruction. Here’s an overview of our security practices:

  1. Secure Storage: We store your information on secure servers that utilize industry-standard security measures, including encryption at rest and in transit.
  2. Access Controls: We restrict access to your information to authorized personnel who have a legitimate business need to process it.
  3. Regular Reviews and Updates: We regularly review and update our security policies and procedures to ensure they remain effective in protecting your information.
  4. Incident Response: In the event of a data security breach, we have procedures in place to identify and address the issue promptly. We will also notify you if your information is at risk as required by law.

We advise you to choose strong and unique passwords for your account (if applicable) and avoid using the same password for multiple online services. Always log out of your account after use, especially on shared devices. Phishing emails and websites can try to trick you into revealing your personal information. Be cautious of any emails or websites requesting your login credentials or other sensitive information. While we strive to protect your information, it’s important to understand that no security system is foolproof. By working together, we can help ensure the security of your data.

 

  1. OUR COMMITMENT TO CHILDREN’S PRIVACY

We understand the importance of protecting the privacy of children online. We are committed to complying with all applicable laws and regulations regarding the collection, use, and disclosure of information from children. We do not knowingly collect personal information from children under the age of 13 (or a different age as defined by applicable law).  Our Site is not directed towards children, and we encourage parents and guardians to be involved in their children’s online activities. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately. We will take steps to verify the information and promptly delete it from our records. We recommend that children ask a parent or guardian for permission before sending any personal information to us or anyone else online.


  1. YOUR RIGHTS REGARDING YOUR INFORMATION

Analytis recognizes your right to access and control your personal information. Below are your rights to your personal information:

  1. Access: You have the right to request a copy of the personal information we hold about you. This includes any data you have provided directly (e.g., comments, profile information), as well as information generated through your use of the Site (e.g., IP address, browsing history). You can request an export of this data in a commonly used electronic format.
  2. Data Rectification: If you believe the information we hold about you is inaccurate or incomplete, you have the right to request its rectification. This allows you to ensure the accuracy of your personal data and maintain control over your privacy.
  3. Data Erasure: In accordance with applicable data protection laws, you may have the right to request the erasure of your personal information. This is also known as the “right to be forgotten.” However, there are some exceptions to this right. We may not be able to erase your information if it’s necessary for us to: (i) comply with legal obligations, such as tax and accounting regulations; (ii) fulfill a compelling legitimate interest, such as preventing fraud or maintaining website security; and (iii) exercise or defend legal claims.
  4. Restriction of Processing: You have the right to request that we restrict the processing of your personal information. This means we can only store your data but not use it further for any purpose unless you consent or for certain legal reasons.
  5. Data Portability: In some cases, you may have the right to data portability. This allows you to request the transfer of your personal information to another service or controller, where technically feasible.

If you wish to exercise any of these rights, please contact us using the methods outlined in the “Contact Us” section of this Privacy Policy. We will respond to your request within a reasonable timeframe, typically within one month. We may request additional information to verify your identity before processing your request. This is a security measure to ensure that your personal information is only disclosed to authorized individuals. Please note that this policy applies to the personal information we collect and process directly through our Site. We do not have control over the data collection practices of third-party websites linked to from our Site. You should review the privacy policies of these third-party websites to understand how they collect and use your information.


  1. CONTROLS FOR DO-NOT-TRACK FEATURES

Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage no uniform technology standard for recognising and implementing DNT signals has been finalised. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this Policy.


  1. UNSUBSCRIBE POLICY

We respect your right to control the communications you receive from us.  We strive to send emails only to those who want to receive valuable information and updates. We include an unsubscribe link in the footer of all email communications we send.  Clicking this link will allow you to easily opt-out of receiving further emails. Alternatively, you can reply to any email you receive from us with the subject line “UNSUBSCRIBE.”  This will remove you from our mailing list. It may take some time for your unsubscribe request to be fully processed.  You may receive a few additional emails from us before you are completely removed from our list.


  1. PROCESSING LOCATION AND DATA TRANSFER

Analytis operates primarily within the United States and Canada. However, in certain situations, we may transfer or store your data outside of this region. We may utilize cloud-based services from third-party providers for data storage or processing. These providers may have servers located in various jurisdictions around the world. Comments submitted on our Site may be routed through an automated spam detection service to identify and filter potential spam content. This service may be located outside of your region. Whenever we transfer your data outside of the region where you are located, we take steps to ensure it receives an adequate level of protection in accordance with applicable data protection laws.

 

  1. USER-GENERATED CONTENT

If you choose to submit or post user-generated content on our Site, such as reviews, comments, or photos, please be aware that this content may be publicly accessible. We are not responsible for any personal information you include in your user-generated content, so please exercise caution when sharing personal information within the Site.

 

  1. CHANGES TO OWNERSHIP OR CONTROL

In the event of a change in ownership or control of Analytis, such as through a merger or acquisition, your personal information may be transferred to the new owners. We will notify you of any such change and provide choices regarding your personal information.

 

  1. CHANGES TO THIS POLICY

From time to time, we may update this Policy indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this Policy, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this Policy frequently to be informed of how we are protecting your information.

 

  1. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

If you have questions or comments about this notice, you may contact us by email at [email protected]